The time and attendance of workers and the recording of working hours are key legal obligations for companies. Below, we explain what it entails, its advantages and how to implement it correctly.
What is employee timekeeping?
Time and attendance is a system that allows companies to record the entry and exit times of their employees. Its purpose is to ensure transparency in the working day, avoid abuses and comply with current regulations.
Advantages of implementing a labor control system
- Legal compliance: Avoids penalties for non-compliance.
- Transparency: Clear recording of hours worked.
- Better time management: Facilitates analysis and optimization of schedules.
- Conflict prevention: Reduces misunderstandings about hours worked.
What do the regulations say about time recording?
The regulations establish the obligation to keep a detailed and accessible workday record for the authorities and the employees themselves. This must be kept for at least four years.
Obligations for companies according to the time control law
- Daily recording of the start and end time of the day.
- Retain records for at least four years.
- Facilitate access to documentation for the worker and the competent bodies.
Which workers must clock in at work?
Registration is mandatory for:
- Full-time, permanent contract employees.
- Part-time workers.
- Flexible working hours and telecommuting.
Exclusions:
- Self-employed without dependent employees.
Enterprise clocking system: which one to choose?
There are several options for implementing a labor control system:
- Manual filing: Paper or Excel records.
- Digital archiving: Specialized software and mobile applications, such as. Factorialan ideal partner for this management.
Manual vs. digital signing: pros and cons
Manual filing:
- Simplicity and reduced cost.
- Increased risk of errors and manipulation.
Digital signage:
- Precision and automation.
- Secure data storage.
- Initial implementation cost.
Telework working time registration
Time recording also applies to teleworking employees. Companies must establish an accessible and consensual system for recording hours, ensuring transparency and regulatory compliance.
Time and attendance for part-time and sector-specific employees
Registration is mandatory regardless of the type of contract. In sectors with high turnover or flexible hours, such as hospitality, a digital system is recommended for greater control and efficiency.
Consequences of not complying with the time registration of workers
Non-compliance can result in significant financial penalties:
- Minor infraction: Fines from 60€ to 625€.
- Serious infraction: Fines from €626 to €6,250.
- Very serious infringement: Fines from €6,251 to €187,515.
At Aticco, we help companies to manage time and attendance efficiently, offering flexible solutions adapted to the needs of each team, facilitating regulatory compliance.
Ready to simplify labor management? Find out how Aticco can help you keep track of your team's schedule without the hassle.